Incidents in seconds
Two-stage capture gets it on the board immediately. The shared log takes one line at a time: type, hit enter, and every operator sees it instantly.
Event control room software
Everyone in the room, looking at the same event.
Control room software for large events. It runs in a web browser, so there is nothing to install. Log an incident in seconds, send a team to it, and keep everyone looking at the same live picture.
14:02:11
MOTHER REPORTS SON MISSING, LAST SEEN BY THE ICE CREAM VAN AT GATE 3. 7YO, RED COAT, BLUE WELLIES.
14:02:26
CHECKLIST OPENED: MISSING CHILD — INITIAL ACTIONS
MISSING CHILD — INITIAL ACTIONS
1/10
01 · OBTAIN FULL DESCRIPTION AND LAST SEEN LOCATION
Illustrative. Every entry is timestamped, name-stamped, and visible to all connected operators the moment it is written.
2022Running live control rooms since
UKHosted, with a separate system per client
0Apps to install. It runs in a browser
£650Setup from, then a daily rate
The core platform
Built in a control room, not a boardroom.
Every event gets all of it. There is no upgrade tier and nothing held back for a bigger package. Only the optional modules and on-site services further down are quoted separately.
A registry that remembers
People, vehicles, items and places are recorded once and linked to every incident they appear in. Open a record and you see the lot, in order.
Your site, mapped live
Incidents are pinned on a live map with your own site plan laid over it, so they land on your gate numbers rather than an empty field.
Find anything, fast
Search across incidents, people and vehicles. Save the searches your control room runs again and again so they are one click away.
Reach anyone by text
Send a secure link by text to anyone you need to reach, whether or not they use the system. They read the incident on their phone and confirm they have seen it. No account, no app.
Safeguarding built in
Sensitive incidents can be hidden from all but senior staff, or locked so that opening one means typing a reason first. Every time somebody looks is recorded.
Everyone sees only their part
Five ready-made roles, from read-only up to event manager, and you can fine-tune what each one reaches. A gate steward's login can show the arrivals list and nothing more.
The debrief writes itself
Reports that print properly, photos and documents attached to the incidents they belong to, and a complete record of every action taken.
Knows when it's offline
Every screen shows whether it is still connected. The dangerous failure is not losing the internet, it is carrying on for ten minutes without realising you have.
Optional modules
Extra features, there when you need them.
Added per event, so a one-day show isn't paying for features it won't use.
Site access
Sign people and vehicles on and off site, with a live count of who is on the ground at any moment.
Deployments
Track every team on site, from medics and stewards to traffic, infrastructure and stage crew, and send one to an incident in a single click. Every assignment and stand-down writes itself into the log.
Asset issuance
Radios, buggy keys, medical kit, anything you hand out. See what is out, who has it and when it is due back, with alerts before things go missing.
Mass broadcast
Send bulk emergency SMS from a single page, with contact lists loaded in advance and delivery tracked per message.
Interoperability
Built with JESIP principles in mind.
JESIP, the Joint Emergency Services Interoperability Principles, is the shared method police, fire and ambulance use when they work an incident together. EventControl is built around the same five ideas, so an arriving officer recognises how your room runs.
Co-locate
Whoever is in the room, everyone works from one shared board rather than their own notebook. Arriving partners plug straight into the same picture.
Communicate
One log per incident, in plain English, with a time and a name against every line. Nothing important sits in a WhatsApp group that half the room cannot see.
Co-ordinate
Every team's status and current job sits in one place, so you send people deliberately instead of three of them arriving at the same call.
Understand risk
Hazards, places and people of concern are recorded once, where everyone who needs them can find them.
Shared awareness
The queue, the map and the log update live on every screen at once. Everyone is looking at the same event at the same moment.
On-site services
We can bring the rest of the control room too.
Delivered, installed and run by our engineers, so it all works before your team arrives and keeps working until strike.
Badge printing
Visitor and vehicle badges printed on arrival, tied to site access records.
Resilient internet
Satellite and multi-network cellular, independent of local infrastructure.
On-site engineer
With your event from setup to strike, covering EventControl and your wider kit.
Hot standby
A local mirror that takes over if the internet fails.
Radio hire
Programmed for your event, with repeaters where the site needs them.
Event telephones
On-site VoIP with external numbers and custom menus.
UPS power
Rides through generator changeovers without a flicker.
Networked CCTV
Temporary coverage of gates and pinch points, live on the control room screens.
Data safety
Control rooms handle exactly the data the law cares about.
Names, contact details, medical incidents, safeguarding concerns. The system is built so the careful option is also the easy one.
UK-hosted, isolated
Your event runs on UK servers in a database of its own. It is never mixed in with another client's.
Retention you control
Keep records only as long as your policies require. When you're done, data is deleted on request, properly.
Need-to-know access
Staff see only the personal information their job needs, and the most sensitive incidents take a written reason to open.
Everything accounted for
A complete record of who looked at what and what changed, so you can answer properly if somebody asks what you hold about them.
Pricing
One setup fee, then a daily rate.
The setup fee covers getting your system built and your operators trained. A longer event shouldn't cost a fortune, so day six onwards is half price.
| Tier | Daily visitors | Setup | Day rate |
|---|---|---|---|
| Local | Up to 1,000 | £650 | £160 |
| Regional | Up to 10,000 | £950 | £220 |
| National | 10,000+ | £1,400 | £320 |
Non-profit, charity and youth organisations take 20% off the total. Tiers are a guide — if your event sits near a boundary we'll price it sensibly rather than argue about headcounts.
Questions
Common questions.
Has it been used on real events?
Yes. It has been running live at large multi-day residential events since 2022, on everything from lost property to welfare and safeguarding cases.
Do our staff need training or an app?
No app. It runs in a web browser on whatever laptops and tablets your team already has. Operators get a walkthrough before the event and most are confident within the hour, because writing in the log is deliberately the simplest thing the system does. Anyone who is just sent a link by text needs nothing at all.
What happens if the internet fails mid-event?
Every screen shows its connection status, so operators know straight away. For events that cannot pause, we can supply satellite and mobile connectivity as a backup, and a second copy of your control room running on site that takes over if the link drops.
Do you support recurring annual events?
Yes. Everything you recorded about people, vehicles and places carries forward, so year two starts with what year one learned instead of an empty system.
Where is our event's data held?
On secure UK servers, in a database of its own that no other client shares. More detail on security and data.
See it running.
A short demo on a real system, and a straight answer on what your event would cost.